ATC Official Transcript Reminder

The ATC program needs your help in getting official transcripts from teachers to the ATC office in a timely manner.

The ATC office must have an official transcript from every teacher seeking ATC approval beginning with the 2010-2011 school year. By definition, an official transcript is one that has been received directly from the issuing institution. It must bear the institution’s seal, an appropriate signature and a date. 

Training sessions are underway and additional sessions have been scheduled.  The ATC Approval office expects to process approximately 8,000 applications for the 2010-2011  school year.  The speed with which applications can be processed is much faster when transcripts are received right away.

The following guidelines will assist teachers with this task.

• The transcript must be official. If the teacher requests that it be mailed to them personally so they can forward it on to our office, DO NOT open the envelope when it arrives in the mail.
• On the outside of the sealed envelope, print your current name, date-of-birth (mm/dd/yyyy), school district, and campus name.
• Place the sealed transcript envelope into another envelope and mail it to our office after you complete a Part II training session.
• If the teacher chooses to have the university send the transcript directly to the approval office, the teacher will need to notify our office by email that the transcript has been requested. This email should include the teacher’s current name, name listed on the transcript, date-of-birth (mm/dd/yyyy), school district, and campus name. It is imperative that we receive this information to avoid confusion of matching previous names with current names.
• Only transcripts that show a degree received are required. It is not necessary to send transcripts showing only course work with no degree.

Official transcripts cannot be faxed or emailed. Copies from the school district’s HR department cannot be accepted.

Also, all teachers must complete a new Part I Online session. Even though a teacher’s approval list may show a valid Part I, it must be repeated since the session contains updated information regarding the TEKS rewrites, PEIMS, etc…

Transcripts should be mailed to:

ATC Approval Office

P.O. Box 13071, SFA Station

Nacogdoches, TX 75962

Contact Krista Guerrero (guerrerokk@sfasu.edu) if you have additional questions.